Job Description:

We are now recruiting a Travel & Expenses Analyst to join our Travel & Expenses team in Lisbon.

Responsibilities - your mission

• Manage the expense process per country, in different SAP systems (postings, checks of suspense accounts, payment proposals, return of money management, backlog of claims) with adherence to Airbus policies/guidelines and local Tax laws

• Improve, control and secure internal controls considering local law and Airbus regulations & perform second level control report & analysis

• Ensure correct cost allocation for expenses and corporate credit card charges & suspense account clearing in different SAP systems

• Work on continuous improvement with focus on harmonized digital processes, tools and policies/guidelines, aligned across Airbus home countries, delivering on cost/time/quality

• Manage/update Non-Travel expense guidelines & accompanying matrix, ensuring country specific tax rules are followed

• Ensure compliance with Airbus Policies/guidelines, Ethics & Compliance (E&C), Risk management and country specific Tax regulations

• Implement Ethics & Compliance regulations into Travel & Expenses system and process and secure proper reporting to E&C

• As a focal point, you will coordinate, drumbeat and challenge our suppliers (e.g. AirPlus, AMEX, KDS, HRS, SIXT, Trainline, VAT4U, etc.) by monitoring them through performance indicators. You will manage with them query management, tool changes, payment queries, data quality, change requests, etc.) and work together with other stakeholders

• Change Management & Hub Management (Digitalisation, new way of working, manager empowerment) ? local culture change with employees, tool adaptation and change, policy/guideline implementation through targeted, country specific communication with on-site marketplaces, Airbus Live events, Q&A sessions.

• Support local projects with impact on Travel & Expenses

• Presentation of Key Performance Indicators (KPIs) to Internal Customers and Stakeholders with recommendations to improve the processes and traveler behavior

• Manage and coordinate Travel & Expenses interfaces

Effective coordination with stakeholders and communication are central, the key contacts are local to each country, with different contacts per entity. You will work closely with HR, Finance, Tax, Business stakeholders, procurement, Unions/work councils, IT, Security, E&C, to manage systems, arbitrations & escalations & present KPIs at customer boards

Applicants must have:

• 3+ years Finance experience, ideally in Travel Expenses

• SAP experience

• Fluent English

• Must speak German or Spanish or French fluently

• Detailed knowledge of the related tax laws for Germany/Spain/France

• Knowledge of specific local laws and cultural differences for Germany/Spain/France

• Ability to communicate clearly with end?users, peers and management

• Project Management experience (Digitalization, implementations of processes and tools)

Applicants ideally should have:

• Experience of tools dealing with OCR and AI

• Experience in a customer interface role

• Previous experience in managing multiple suppliers & processes

• Good awareness of any potential compliance risks, and committed to act with integrity

• Autonomous, proactive you are able to take initiative

• Ability to promote and influence

• Skills on Accounting and HR basics

• Customer-focused

• Skills of a Power-user on standard office software (ServiceNow, Google Suite)

• KDS NEO experience is preferred but not a prerequisite.

Benefits - what?s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.
• A hybrid working model, allowing you to combine onsite and offsite work.
• A modern office at Parque das Nações, well connected to public transportation.
• A motivated and fun crew to grow and build and shape the GBS together.
• An intense and exciting onboarding experience.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company?s success, reputation and sustainable growth.

Company:

Airbus Portugal SA

Contract Type:

Permanent Contract / CDI / Unbefristet / Contrato indefinido

Experience Level:

Professional / Expérimenté(e) / Professionell / Profesional

Job Family:

Accounting <JF-FI-FA>

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [email protected] .