adidas Global Business Services in Porto delivers high quality services for Accounts Payable, Accounts Receivable, Retail Accounting, eCommerce Accounting, Non Trade Procurement and other Finance and Non-Finace processes for adidas companies located in Europe and Americas. However, our success journey continues and we will now integrate several additional Teams in Porto. We are creators in our fields, thinking strategically about how digital tools can make reporting more transparent and targets more controllable. If you see yourself as a coach, playmaker, planner and problem solver, we invite you to be a part of our team.
Purpose & Overall Relevance for the Organisation: To provide a high level of administrative support to GBS Porto, specifically the Vice President and his direct reports, so as to ensure efficient management and running of the department on a day to day level.
Key Responsibilities:

• Manage all kinds of information, including incoming mail, documentation, copying, distribution, filing and archiving for the Vice President
• Manage and Organize any off site meetings (about 4 per year)
• Key contact point for Intranet information management, ensure content of the Intranet is up to date (up to 1 day per week)
• Manage cost center, invoicing budget tracking and reporting
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material.
• Route and answer routine correspondence not requiring executive?s attention to ensure timely and accurate response.
• Receive and screen telephone calls and host external visitors. Schedule and arrange appointments, meetings and conferences.
• Coordinate and organize all travel arrangements, e.g. by writing travel and transport service requests and by claiming the travel expenses and organizing cash advance for Vice President and Department Heads.
• Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms.
• Carry out special projects and assignments as requested.
• Handle the office communication (phone, fax, PC), office supplies and departmental equipment.

Key Relationships:

• Senior Management Team
• All GBS departments
• External parties

Knowledge, Skills and Abilities:

• Excellent interpersonal and organizational skills
• Excellent communication skills ? both written and verbal
• Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook)
• Very good command of English both written and spoken
• Good communication skills
• High level of service orientation in dealing with internal and external stakeholders/customers
• Good organizational skills
• Advanced PC software skills
• Advanced knowledge on new media & applications

Requisite Education and Experience / Minimum Qualifications:

• 5 years of experience
• Experienced in job and fully qualified/trained
• Combined theoretical and practical knowledge incl. company policies and practices
• Excellent command of English

AT ADIDAS WE HAVE A WINNING CULTURE. BUT TO WIN, PHYSICAL POWER IS NOT ENOUGH. JUST LIKE ATHLETES OUR EMPLOYEES NEED MENTAL STRENGTH IN THEIR GAME. WE FOSTER THE ATHLETE?S MINDSET THROUGH A SET OF BEHAVIORS THAT WE WANT TO ENABLE AND DEVELOP IN OUR PEOPLE AND THAT ARE AT THE CORE OF OUR UNIQUE COMPANY CULTURE ? THE 3CS: CONFIDENCE, COLLABORATION AND CREATIVITY.

CONFIDENCE allows athletes to make quick decisions on the field, to reach higher. For us at adidas confidence means acknowledging that we don?t have all the answers. But we are willing to take risks, we try new things. And if we fail, then this is part of our learning ? it helps us improve.

COLLABORATION. Every elite athlete relies on partners: coaches, teammates, and nutritionists. We, too, know that we are stronger together. Winning as one team takes open and candid dialogue, inclusiveness and trust in each other?s abilities and talents.

Being the best sports company in the world takes CREATIVITY. No great athlete succeeds by copying their predecessors? training plans and strategies. We have to be open to new ideas, explore, gain an edge and stand out. Only then can we succeed.

ADIDAS CELEBRATES DIVERSITY, SUPPORTS INCLUSIVENESS AND ENCOURAGES INDIVIDUAL EXPRESSION IN OUR WORKPLACE. WE DO NOT TOLERATE THE HARASSMENT OR DISCRIMINATION TOWARD ANY OF OUR APPLICANTS OR EMPLOYEES. WE ARE AN EQUAL OPPORTUNITY EMPLOYER. JOB TITLE: Administrative Assistant (m/ f/ d) - Temp. (parental leave) BRAND: adidas LOCATION: Porto TEAM: Administrative STATE: 13 COUNTRY/REGION: PT CONTRACT TYPE: Full time NUMBER: 415852 DATE: Jan 17, 2022