The position is based in our Global Business Services in Porto. Our 280 employees provide services globally within areas such as HR, Procurement, Finance and IT.
The Accounts Payable will report directly to the Accounts Payable Manager. The role is responsible for ensuring that payment processes are completed timely and accurately for suppliers and staff expense payments. The Accounts Payable is responsible for ensuring payments are processed within the published SLAs and in line with the policies. The role will also review exception items and escalate pertinent issues if required.
Key responsibilities
- Process and distribute payments following the procedures
- Check payment proposals have been properly approved
- Activate payment run in system
- Prepare supporting documentation for payment proposal
- Prepare and process the manual payments
- Prepare electronic payments as appropriate
- Provide electronic notification of payment to vendor (e.g. remittance advice via email)
- Follow-up and resolve payment issues/queries, stopping payments where appropriate
- Prepare and distribute manual checks as appropriate
- Review exception items and escalate pertinent issues if required
- Ensure the all payments deadlines are met
- Keep detailed records of all payments transactions
- Process expense reimbursement payments from employees according to policies and conditions
- Notify employees of expense reimbursement payments
- Process all payment runs in line with SLAs
- Perform other reasonable duties within the Procure-to-Pay pillar as required
Responsibilities during Transition period:
- Perform knowledge transfer through ?train, observe, support & perform? phases, representing Porto SSC with local Entity team
- Travel to local Entity office
- Develop and maintain desktop procedures and process flows
- Support integration of newly transitioned processes into SSC; during training, hyper care and beyond
- Train new SSC team members in processes
- Contribute to continuous process improvements
- Escalate issues and feedback from local Entities
Qualifications and skills
- Previous experience in Accounts Payable
- Demonstrate awareness of requirements in respect of VAT and payments
- Strong analytical and numerical ability
- Ability to analyse and interpret data, evaluate data and make recommendations based on data and market trends
- Excellent planning and organising skills - able to manage multiple tasks
- Fully proficient with Microsoft applications including Word, PowerPoint, Excel and Outlook
- Operated in complex environment with the same size and scale
- Experience from working in a similar industry
- Language skills: fluent in English
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