Job Summary:

The Opportunity & Responsibilities:
The Executive Assistant & Facilities Supervisor is responsible to support local General Manager and promote efficiency improvements at the Office.
Executive Assistance:

• Work with Portugal General Manager, manage the agenda, keep him updated of approvals needed and requirements;
• Ensure appropriate level of confidentiality is maintained;
• Town Hall organization support and support the organization of any event for all the Employees when it is required;
• Organization, attendance and preparation minutes of the meetings of our Executives, if needed;
• Ensure optimum communication between the Executive Team as well as the communication between them and the rest of the Company;
• Arrange internal and external meetings; make travel arrangements, T&E reports;
• Be the contact person for Executives visiting Portugal meet our local team ? support and facilitate their business trips and assistance during their stay at our offices;

Facilities & Services:

• Maintain Facilities organized and according with the best practices and Company Policies;
• Plan and execute activities to ensure prompt placement of orders for materials, supplies, equipment and all requirements in the quantities required when and where needed;
• Coordinate post mail, manage purchase orders (PO?s), etc.
• Search the best services providers doing benchmark and analysis; maintain a close contact with specific suppliers in order to maximize the quality and price of their services in the interest of the Company;
• Be aware of market trends and conditions that affect suppliers, cost of goods, pricing, and the result impact to clients;
• Coordinate the Administrative tasks related to the following areas: Management of carpooling and relationships with all external providers, Management services of reception/telephone, Management services of cleaning activities, Parking management;
• Responsible for Health & Safety plans and relationships with external providers; work to insure the Compliance in Health, Safety & Environment;
• Support of Crisis Management program for Portugal;
• Give support to all departments when required;
• Participation in Community Affairs programs.

Preferred Qualifications:

The Experience we require from you:

• 5 years? experience in personal assistance, facilities & services
• Experience in problem solving and analytical methods is critical
• Finance context
• SAP experienced

• University Degree, preferably in Business or Communication
• Health & Safety knowledge
• Fluent in English and Portuguese (Spanish knowledge a plus)

• Internal customer focus
• Written & Communication Skills
• Negotiation Skills
• Analytical Skills
• Team working
• Ability to work in a multi-cultural environment
• Demonstrate exemplary integrity and ethics in all instances

Additional Information:

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.