What's the opportunity about?
Unbabel is seeking a dedicated Executive Assistant for our CEO, to be based in our thriving Lisbon office. This is an excellent opportunity for an experienced EA to take a front row seat at one of Portugal?s fastest growing companies.
We?re looking for a self motivated and detail oriented Executive Assistant with a creative and problem solving mindset. This is a dynamic role, in an international, collaborative and fast paced working environment.
If you would like to work in a scaling company that embraces diversity, transparency, team spirit and continuous learning, this is the right opportunity for you. Join us on this amazing journey.
Requirements
You'll help create understanding by...
Providing executive, administrative, and development support to the CEO, as well as the CEO?s Chief of Staff and, when required, to the Leadership Team (on a case by case basis).
Acting as the primary point of contact for both internal and external stakeholders on all matters relating to the CEO and acting as liaison to the Board of Directors, Leadership Team and other senior staff.
Managing information flow on a daily basis in a timely and accurate manner.
Managing the CEO?s calendars and appointments, setting up meetings and compiling any agenda and documentary requirements, including those relating to his Chief of Staff.
Managing the CEO?s complex travel and logistics, including those relating to his Chief of Staff.
Managing CEO?s written correspondence - reading, responding and delegating as appropriate.
Planning and executing executive events, including leadership team off-sites and meetings of the Board of Directors.
Preparing research and drafts of documents, proposals and presentations for the CEO and the Chief of Staff.
Completing a broad variety of daily administrative tasks, including payments and expense reports.
Running personal errands and tasks for the CEO as may be required.
You'll move the needle if you have...
Previous work experience as an Executive Assistant, Personal Assistant or similar role providing support to upper-level management in a related organization (i.e. tech).
Native English or similar level.
Excellent Portuguese, both written and spoken.
Fluency in MS Office, G Suite and Zoom.
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, tele conferencing hardware, etc.)
Outstanding organizational and time management skills that reflect the ability to perform and prioritize multiple tasks in a fast paced and dynamic environment.
Excellent verbal and written communication skills, including editing and grammar.
Ability to conduct research and present data in a succinct and well-written manner.
Ability to work independently with discretion and confidentiality.
Proactive and a problem solver, including the ability to learn on the job.
High emotional intelligence and ability to cope with pressure and short deadlines, maintaining a positive attitude at all times.
Strong personal skills and ability to build relationships and work with a wide variety of colleagues and stakeholders, both internal and external.
Dedicated to the Unbabel mission and looking to be a part of a thriving business.
Benefits We build our tower with love, dedication and...
Competitive salary at one of Europe?s leading tech startups
Stimulating startup environment committed to diversity and inclusion
Individual budget to set up your workstation (mechanical keyboard, mouse, etc.)
Stock options
Health Insurance
Free Calm App Subscription
MacBook and external monitor
Yearly company retreat
All Hands on Deck every Friday
Sound great, doesn't it? this position truly fits your profile, apply now with your CV in English!
The Tower of Unbabel
Unbabel?s ?Translation as a Service? platform allows modern enterprises to understand and be understood by their customers in dozens of languages.
Powered by AI and refined by a global community of tens of thousands of human linguists, Unbabel delivers professional-grade content at the scale required by modern enterprises like Facebook, Microsoft, Under Armour, Pinterest and Expedia.
Backed by Scale Venture Partners, Notion, Microsoft Ventures, Salesforce Ventures, Samsung NEXT and Y Combinator, Unbabel is accelerating the shift to a world without language barriers.
Unbabelers come from over 40 countries and have created a scaling company that embraces diversity, transparency, team spirit and continuous learning, with a fast-paced Silicon Valley atmosphere in the beautiful city of Lisbon, Portugal. Does this sound good to you? Then this may be the right opportunity - join us on this amazing journey!