Location: Paço De Arcos (2774-533 ) - Portugal Salary: Competitive Type: Permanent Main Industry: Search Human Resources Jobs Job ID: 109183465 Employer: Workplace Options Posted On: 16 March 2021 Drawing from an international network of credentialed providers and professionals, Workplace Options is the world?s largest integrated employee support and work-life services provider. Service centers in the U.S., Canada, U.K., Ireland, Portugal, France, Belgium, UAE, Singapore, Japan, China, India and Indonesia support more than 65 million employees across 100,000 organizations and more than 200 countries and territories. We provide world-class employee support and work-life services, referrals and consultation on a variety of issues ranging from dependent care, legal and financial issues, stress management, counselling, and wellness.
Workplace Options have an exciting opportunity for a Human Resources Generalist. This is a part-time, 3 day per week position. The HR Generalist must have knowledge of Portuguese employment law and must be able to speak Portuguese and English. The successful candidate will act as the first point of call for all general HR queries for the Lisbon office and will be responsible for assisting with the monthly payroll input. In addition you must be self-motivated, highly organised with excellent time management and possess a high attention to detail.
This is an all-encompassing role with a number of projects which the successful candidate can be involved in, and there is scope for the role to develop and grow as determined by the individual.
This role is based in our Lisbon office, reporting to the Director of Human Resources, Europe.
Position Responsibilities:

• Acting as the first point of call for general HR queries for the Lisbon office and escalating to the HR Director, where required.

• Provide support to colleagues in the Global HR department when required.

• Providing advice and support to managers and employees on WPO HR Policies and Procedures and ensuring local legislation is adhered to. Therefore, a knowledge of Portuguese employment law is essential.

• Liaising with the company?s payroll provider, the global payroll administrator and the US Finance Team to review and assist with the monthly payroll input and submission and responding to employee?s payroll queries.

• Assisting with the completion and filing of documents for social security, maternity/ paternity/ parental leave, and sick leave etc.

-Employee benefits management - including providing advice, enrolments for new and current staff, and assistance with annual renewals.

• Onboarding of new employees; ensuring log-ins are created, workstation is set up, any equipment is ordered, providing security passes and completing an HR welcome induction.

• Oversee the completion of all new starter paperwork, circulating to the relevant departments and maintaining the personnel files accordingly.

-Leave administration - Monitor holidays, sickness absence and leave for medical appointments accurately and maintain and chase the relevant paperwork.

• Managing changes to contracts such as working hours, salary changes, and contract renewals plus monitoring employee probations.

• Perform regular audits to ensure employee documentation (manual and electronic HR records) is accurate and maintained in line with Global Data Protection Regulations (GDPR).

• Conducting exit interviews and assisting with the leaver process.

• Assist with other HR related duties, as and when required.

Requirements

• Ability to speak, read and write in Portuguese and English.

• At least 2 years? experience within a similar HR role.

• Knowledge and an understanding of Portuguese employment law is essential.

• Experience with payroll input and processes preferred.

• Exceptional organisational and administrative skills with the ability to prioritise and manage a busy workload independently.

• Must be proactive and adept at problem-solving, including being able to identify issues and resolve problems in a timely manner.

• Must be dependable, able to follow instructions and respond to management direction.

• Excellent communication and interpersonal skills. Able to build relationships with colleagues at all levels in the business.

• High proficiency with skills in Microsoft Office packages.